1. Who We Are

Sentinel Research & Policy Institute is an independent, Delaware-incorporated 501(c)(3) nonprofit research organization. Our website address is https://sentinelresearch.org. Our mailing address is 254 Chapman Rd, STE 208 #25863, Newark, DE 19702. EIN: 41-2853508.

For privacy-related questions or data requests, contact us at directors@sentinelresearch.org.

2. Information We Collect

Contact and inquiry forms: When you submit a contact form, article submission form, chapter application, or any other form on this site, we collect the information you provide — which may include your name, email address, institutional affiliation, and the content of your message or submission. We use this information to respond to your inquiry and to manage our programs.

Comments: If you leave a comment on our site, we collect the data shown in the comment form (name, email address, optional website), as well as your IP address and browser user agent string to assist with spam detection. An anonymized string created from your email address may be shared with the Gravatar service to check whether you have a profile image. The Gravatar service privacy policy is available at https://automattic.com/privacy/. If your comment is approved, your profile picture (if any) is visible to the public alongside your comment.

Uploaded media: If you upload images or files to this website (for example, as part of a submission), you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the website may be able to download and extract any location data embedded in images.

Automatically collected information: Like most websites, we may automatically collect certain technical information when you visit, including your IP address, browser type, operating system, referring URLs, and pages visited. This information is used for website security, performance, and analytics purposes.

3. Cookies

Our website uses cookies in the following ways:

Comment cookies: If you leave a comment on our site, you may opt in to saving your name, email address, and website in cookies for your convenience. These cookies last for one year.

Login cookies: If you visit our login page, we set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we set cookies to save your login information and screen display preferences. Login cookies last for two days; screen option cookies last for one year. If you select “Remember Me,” your login persists for two weeks. When you log out, login cookies are removed.

Editing cookies: If you edit or publish content on the site, an additional cookie is saved in your browser indicating the post ID of the article you edited. This cookie contains no personal data and expires after one day.

You can control cookies through your browser settings. Disabling cookies may affect certain site functionality.

4. Embedded Content from Other Websites

Pages on this site may include embedded content — for example, Spotify podcast players, YouTube videos, social media posts, or PDF viewers. Embedded content from other websites behaves in exactly the same way as if you had visited those websites directly.

These third-party websites may collect data about you, use their own cookies, embed additional tracking, and monitor your interaction with the embedded content — including if you have an account and are logged in to those services. We encourage you to review the privacy policies of any third-party services embedded on this site.

Third-party services embedded on sentinelresearch.org may include:

• Spotify — podcast episode embeds (Spotify Privacy Policy)
• JotForm — form embeds (JotForm Privacy Policy)
• GiveButter — donation processing (GiveButter Privacy Policy)
• PDF Embedder — document viewers

5. How We Use Your Information

SRPI uses the information we collect to:

• Respond to contact form submissions, article submissions, and program applications
• Process and manage chapter applications, volunteer inquiries, and Ambassador Program applications
• Send communications related to SRPI programs, publications, and events (only where you have provided your information for this purpose)
• Detect and prevent spam and malicious activity
• Improve the functionality and security of our website

We do not sell, rent, or share personal information with third parties for commercial marketing purposes.

6. Who We Share Your Data With

We do not sell or share your personal information with third parties except in the following limited circumstances:

• Service providers: We use third-party services to operate our website and programs (including WordPress/IONOS hosting, JotForm for forms, GiveButter for donations, and email services). These providers have access to information only as needed to perform their functions and are not permitted to use it for other purposes.

• Password reset: If you request a password reset, your IP address will be included in the reset email.

• Legal requirements: We may disclose information if required to do so by law or in response to valid legal process.

7. How Long We Retain Your Data

Comments: Approved comments and their associated metadata are retained indefinitely so that follow-up comments can be recognized and approved automatically.

Form submissions: Contact form submissions and program applications are retained for the period necessary to manage the relevant program or inquiry, and then deleted or anonymized in accordance with our internal data management practices.

Registered users: For users who register on our website, we store the personal information provided in their user profile. All registered users can view, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also view and edit that information.

8. Your Rights Over Your Data

If you have left comments on this site, submitted a form, or registered an account, you may request:

• An exported file of the personal data we hold about you, including any data you have provided to us
• That we erase any personal data we hold about you

These rights do not apply to data we are obliged to retain for administrative, legal, or security purposes. To submit a data request, contact us at directors@sentinelresearch.org.

9. Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service. Form submissions are processed through JotForm’s servers. Donation data is processed through GiveButter. Website data is hosted by IONOS. These services may store or process data outside of the United States.

10. Security

We take reasonable technical and organizational measures to protect the information we collect against unauthorized access, disclosure, or destruction. However, no internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.

11. Children’s Privacy

Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us at directors@sentinelresearch.org and we will delete it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date at the top of this page. We encourage you to review this page periodically. Continued use of the site after changes are posted constitutes your acceptance of the updated policy.

13. Contact

If you have questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us:

Sentinel Research & Policy Institute
254 Chapman Rd, STE 208 #25863
Newark, DE 19702
directors@sentinelresearch.org
sentinelresearch.org